Version May 4, 2016
Information collected by Equilar and how it is generally used
Additional ways Equilar uses your information
Your information choices
How to contact us
Depending on the product offering (the “Service”), We may collect:
Publicly available data from such sources as SEC filings, company and non-profit websites, IRS Form 990 information, and Department of Labor Form 5500 data to provide information related to corporate executives and board members (“Public Profiles”);
Compensation data provided to Us by Our survey participant subscribers for their most senior executives (generally the top 20 to 25) that is included as part of the summary statistics on the pay of senior executives (“Compensation Data”). The methodology and reporting of Compensation Data in Our survey product are carried out in accordance with the “Antitrust Safety Zone Guidelines” issued by the Department of Justice and access is limited solely to Our survey participant subscribers.
We also collect certain personal information from Our subscribers in the following ways:
Registration. In order to become a user, you or a company or organization acting on your behalf must provide Us with your name and email address. We will not rent, sell, barter, or otherwise give out your email address to any third party. Only authorized employees have access to Equilar's email databases, which have been evaluated for security. We never use data, including email addresses, for any purpose other than to provide you with the Service as well as to send you opt-in email alerts and occasional informational emails relating to the Service.
Sharing Additional Information with Authorized Third Parties. Some of Our products allow you to share information, such as personal contacts, informational profiles, white papers, presentations, etc. on Our website. To facilitate sharing this information, you must provide Equilar with the authorized third party’s name and email address. This information will only be used to share the information you have explicitly requested to be shared. It will not be used by Us for any other purpose nor will it be shared with any unauthorized third party for any reason unless required by law. You may also choose to upload data about your contacts to Equilar. This information will be used exclusively to match your contacts to people with existing Public Profiles. After this matching process is complete, all uploaded information is purged from Equilar’s systems. Many communications you initiate through Equilar with authorized third parties will list your primary email address and name in the header of the message.
Web Beacons/GIFs. We and Our third party advertising partners may employ a software technology called clear GIFs (a.k.a. Web Beacons/Web Bugs) that help Us better manage content on Our site by informing Us what content is effective. Specifically, clear GIFs are tiny graphics with a unique identifier, which We might use in combination with cookies to measure the number of unique views of content and depth of interaction with content when using the Service. In contrast to cookies, which are stored on a user’s computer hard drive, clear GIFs are embedded on web pages and are about the size of the period at the end of this sentence. We would not tie the information gathered by clear GIF to your personal account information. We may use clear GIFs in Our HTML-based emails to let Us know which emails have been opened by recipients. This allows Us to gauge the effectiveness of Our e-email communications, including campaigns. You may opt-out of these emails if you like.
Links to Third Party Sites. The Service contains links to, and may allow you to visit, other websites (“Third Party Sites”). If you choose to visit any of these Third Party Sites by “clicking on” another third party link or navigating to a Third Party Site, you will be directed to that third party’s website. The fact that We link to a website or present a banner ad or other type of advertisement or offer you the opportunity to interact with, or submit information to, a third party, is not an endorsement, authorization, or representation of Our affiliation with that third party, nor is it an endorsement of its privacy or information security policies or practices. We do not exercise control over third party websites or their use of any information that you choose to submit to them or have Us transmit on your behalf. These other websites may place their own cookies or other files on your computer, collect data or solicit personal information from you. Other sites follow different rules regarding the use or disclosure of the personal information you submit to them. We encourage you to read the privacy policies or statements of the other websites you visit.
Log Files, IP Addresses, and Information About Your Computer and Mobile Device. Due to the communications standards on the Internet, when you visit the Equilar website, We occasionally, automatically receive the URL of the site from which you came. The link between your IP address and your personally identifiable information is not shared with third parties without your permission, except as described in the Compliance with Legal Process Section below.
Equilar Communications. We will communicate with you through email, notices posted on the Equilar website, or other means available through the Service. We may send you: emails that help inform new users about the eatures of the Service, service messages relating to the functioning of the Service, as well as promotional information.
You can change your email and contact preferences at any time by logging into your account and changing the settings related to your email notification choices. Please be aware that you cannot opt-out of service messages from Equilar. Also, if We send communications to you via the carrier service with which you have a mobile communications subscription or otherwise have access, you understand you will pay any service fees associated with your receipt of messages on your mobile device.
User Communications. Communications that you initiate through the Equilar website will list your name as the initiator but will not include your personal email address. Your email address will only be shared with another Equilar customer if both of you have indicated that you would like to establish contact with each other.
We may provide aggregated anonymous data about the usage of the Service to third parties for purposes that We deem, in Our sole discretion, to be appropriate, including to prospective advertisers on the Equilar website.
Disclosures to Others as the Result of a Change in Control or Sale of Equilar. We may also disclose your personal information and other information you provide to another third party as part of a sale or change in control of Equilar. Any third party to which Equilar transfers or sells Equilar’s assets will have the right to continue to use the personal and other information that you provide to Us.
Accessing and Changing Your Account Information. Please note that Equilar retains the sole right to final decisions about the information contained in any Public Profile. You can review any additional information you provided to Us and make any desired changes to that information, or to the settings for your Equilar account including your email and contact preferences, at any time by logging into your account on the Equilar website. Please be aware that even after your request for a change is processed, Equilar may, for a time, retain residual information about you in its backup and/or archival copies of its database.
Default Settings. In order to maximize the benefit of the Service, We have established what We believe to be reasonable default settings that We have found most professionals desire. Because you may use and interact with Equilar in a variety of ways, and because those uses may change over time, We designed Our settings to provide you with maximum control over the information you share. We encourage you to review your account settings and adjust them in accordance with your preferences.
Closing Your Account. You can close your account through the Equilar website. If you close your account, We have no obligation to retain or delete your information. We may, however, retain certain data contributed by you if Equilar believes it may be necessary to prevent fraud or future abuse, or for legitimate business purposes, including, but not limited to, analysis of aggregated, non-personally identifiable data, account recovery, or if required by law.
In order to help secure your personal information, access to your data on Equilar is password protected. Sensitive data (such as your password information) is protected by SSL encryption when it is exchanged between your web browser and the Equilar website. To protect any data you store on Our servers, Equilar also regularly audits its system for possible vulnerabilities and attacks, and We use a tier-one, secured-access data center. However, since the Internet is not a 100% secure environment, We cannot ensure or warrant the security of any information you transmit to Equilar. There is no guarantee that the information may not be accessed, disclosed, altered, or destroyed by breach of any of Our physical, technical or managerial safeguards. It is your responsibility to protect the security of your login information. Please note that emails and similar means of communication with other Attendees using the Service are not encrypted, and We strongly advise you not to communicate any confidential information through these means. A copy of Equilar’s IT and Data Security Policy covering details regarding organizational, application level and physical security measures is available upon request from firstname.lastname@example.org.
1100 Marshall St.
Redwood City, CA 94063 USA